Click on the relevant heading below to view purchasing information.
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How to Buy:
The University has a contract with Adgen for Media Buying. If you have a requirement for Advertising, please contact Central Marketing or your Faculty Marketing Manager.
How to buy:
Contracts are in place for the Internal (PWC) and External (Deloitte) Audit Services
If you have any auditing needs outside of these contracts, please contact Jessica Mottershaw
How to order: Once quotations have been sought, (quotations are not required for the contracted internal and external audit services as this has been tendered), purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase".
How to Buy:
Lancaster University has a contract in place for Branded Goods and Merchandise, with Streamline Corporate Ltd appointed as the University’s single approved supplier.
Departmental orders must be placed via the Marketplace punch-out to Streamline.
Only items from the approved core range can be ordered, and these will be supplied pre-branded with the standard Lancaster University logo in line with University brand guidelines. Departmental customisation (e.g. logos, names, or additional text) is not supported as standard. Any exceptions must be approved in advance by Procurement and Marketing.
More information and the Buyer’s Guide can be found here: https://www.lancaster.ac.uk/procurement/procurement/branded-goods--merchandise-contract/
Please note that workwear sits outside of this contract and should be sourced via the University’s approved workwear suppliers.
If you are unsure whether your requirement falls within the contract, or need advice on the correct ordering route, , please contact Ellie Coleman (Buyer)
How to buy: Since 2020, an External Caterers Policy has been in place at the University:
“The University has taken the decision to restrict the use of catering on campus to only booked and delivered via University Hospitality. Whilst the majority of catering on campus is already undertaken by the Hospitality team, they will be very happy to discuss a range of options and personalisation to enable dietary, cultural, and budgetary needs are met.”
Supplier ID:
Supplier name:
How to order: Please discuss your requirements with the Food & Dining team directly via email eat@lancaster.ac.uk, and if they cannot be met, you will require an approval email to add to your purchase order request.
How to buy: Please visit the following link for more information about what is required IT procurement | ASK - Lancaster University
Supplier ID:
Supplier name:
How to order: Once all relevant information and checks have be made, Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase".
How to buy: Couriers can be arranged via the University’s central Procurement team.
Supplier ID:
Supplier name: DHL / Royal Mail
How to order: Please email procurement@lancaster.ac.uk. One of the team will be in touch to gather more information from you. This will include dimensions, weights etc.
How to Buy: Debt Collection Services are managed by Credit Control. For more information, please contact creditcontrol@lancaster.ac.uk.
Approval from the drone coordinator, Mark Gillow (m.gillow@lancaster.ac.uk) is required for all drone purchases
To qualify for coverage under the University’s insurance, the following conditions must be met
- a) the Member (and any person acting on the Member’s behalf) complies with the Civil Aviation Authority (CAA) regulations for use of such UAS and
- b) the maximum mass of the UAS does not exceed 25kg including payload and
- c) the UAS is not a military vehicle, does not carry weapons of any kind and is not being used for military purposes or in any way involving military purposes and
- d) such use is not above 400 feet/120 metres in height from the surface without CAA permission
Where external design support is required, quotations must be obtained from the University’s contracted design suppliers, listed below:
- 42 Creative
- Creative Studio
- EXP (Experience EXP Ltd)
- Fusion
- Go Creative Design
Creative Studio is the University’s in-house design service and is also included within the list of contracted suppliers.
Quotations and thresholds
- For requirements under £2,500, a direct award may be made to one of the contracted design suppliers.
- For requirements £2,500 and above, three quotations must be obtained from the contracted design suppliers.
All new design work should be sourced from the contracted suppliers listed above. Any exceptions should be discussed with Procurement before engaging an alternative supplier.
For guidance on preparing a creative brief, selecting a supplier, and placing a design order, please refer to the Brand Hub - https://www.lancaster.ac.uk/external-relations/marketing-office/brand/how-to-guides/design/
How to Buy: Please get in touch with Creative Studio in the first instance for videography services. For alternative suppliers, please contact Jessica Mottershaw.
If Creative Studio is not used and the cost is above £2,500, you will need to seek three quotations. Once you have selected your preferred quotation, purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase". Please ensure you attach your three quotes, if applicable.
How to buy: If you are looking to procure professional services within the Facilities and Estates Category, please contact Jessica Mottershaw.
For Property Advice, the University has a contract with CBRE. Please contact Gemma Bartlett if you think you may need to use this contract.
For Cost Consultancy or Quantity Surveying Services, the University has a Framework in place with SDA Consulting LLP, Atkins Realis and Gleeds Cost Consultancy. If you have a requirement under this contract, please contact Jessica Mottershaw.
How to buy:
Furniture Request Process (All Staff)
If staff have a requirement for either new or replacement furniture, the below instructions shall be followed.
Replacement Furniture: For replacement furniture requirements, e.g. the existing furniture is broken or damaged, please raise a request through the Facilities Planon System by clicking the below link:
Furniture | Lancaster University
New Requirement: For new furniture requirements, e.g. a space is being repurposed/refurbished and new furniture is required, please raise a new Project Request by clicking the below link:
How to buy: The vast majority of the University's insurance cover is arranged via UMAL. All requirements for insurance must be directed to insurance@lancaster.ac.uk
Supplier ID: 8010633
Supplier name: U M Association Ltd (UMAL)
How to order:
How to buy: Please visit the following link for more information, help and advice https://helpcentre.lancaster.ac.uk/plugins/servlet/desk/portal/4
Supplier ID:
Supplier name:
How to order: Once all relevant information and checks have be made, Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase".
Weightmans LLP is the University’s Legal Services Provider
How to buy: Please visit the following link for more information, help and advice https://www.lancaster.ac.uk/procurement/procurement/legal-services/
How to Buy: The University has a contract with EE for handsets and call/data tariffs. Approved iPhone Operating System (iOS) and Android Operating System phones are listed below:
iPhone 15 available at £462
iPhone 16e available at £413
Google Pixel 9 128GB available at £460
Samsung Galaxy A36 Enterprise Edition 128GB available at £235
Motorola G35 5G 128GB available at £92
Airtime tariffs available:
£3.75 + VAT (Unlimited Minutes & Texts £0.25, 2GB Data £3.50) per month.
£3.50 + VAT (2GB Data £3.50) per month.
£0.25 + VAT (Unlimited Minutes & Texts £0.25) per month.
Please contact Ben Askew for further information.
Supplier ID: 8004778
Supplier name: EE (Equipment) Limited
How to order: Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase". The order line must only include the phone details, username, and ‘new connection’ or ‘upgrade’. Please also confirm the required tariff on the order request. Airtime tariffs are billed separately and paid via direct debit.
How to buy: Please visit the following link for more information, help and advice https://helpcentre.lancaster.ac.uk/plugins/servlet/desk/portal/4
Supplier ID:
Supplier name:
How to order: Once all relevant information and checks have be made, Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase".
How to order: Planon request through Facilities Helpdesk (Confidential Waste)
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How to buy: Planon request through Facilities Helpdesk
How to buy: Please visit the following link for more information about what is required IT procurement | ASK - Lancaster University
Supplier ID:
Supplier name:
How to order: Once all relevant information and checks have be made, Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "IT".
How to Buy: Please get in touch with Creative Studio in the first instance for photography services. For alternative suppliers, please contact Jessica Mottershaw.
If Creative Studio is not used and the cost is above £2,500, you will need to seek three quotations. Once you have selected your preferred quotation, purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase". Please ensure you attach your three quotes, if applicable.
Supplier ID: 8022773
Supplier Name: E-Proc Arco Ltd
Or
Supplier ID: 8025783
Supplier Name: E-Proc H C Slingsby plc
How to order: Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via marketplace (punch-out).
How to Buy: Creative Studio is the first port of call for printing services. The University also has an External Printing Framework that supports Creative Studio. For more information, help and advice, please click here:
https://www.lancaster.ac.uk/procurement/procurement/how-to-procure-print/
How to Buy: The University does not have a contract with any one recruitment or executive search agency. However, there are a number of registered suppliers from whom you could seek quotations.
Please contact Jessica Mottershaw for a list of suppliers.
If the cost is above £2,500, you will need to seek three quotations. Once you have selected your preferred quotation, purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase". Please ensure you attach your three quotes, if applicable.
How to buy: Additional approval needed ahead of request
Please visit the following link for more information about what is required https://portal.lancaster.ac.uk/ask/software-licences/
How to order: Once all relevant information and checks have be made, Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via "Purchase".
How to buy: All Travel must be booked via the central travel team and using the contracted Travel Management Companies, Trainline and Key Travel.
Supplier ID:
Supplier name:
How to order: The quickest way is to use the self-service systems, available Travel Request.
How to buy: LU Contracted Supplier
Supplier ID: 8020173
Supplier name: Lyreco
How to order: Purchase requisitions should be made in the https://www.i-res.lancaster.ac.uk/request/ via marketplace (punch-out).
How to Buy: The first port of call, where appropriate, should be the internal ERS.
For other recruitment and search requirements, please contact Tara McLaughlin, Recruitment and Talent Manager, who can provide different levels of support depending on the job level & role.
How to Buy: Two new Frameworks are now available in this space: The Facilitation Services for Staff Development Framework and the Coaching Services Framework. These are managed by Organisational Development (OD).
If you require Training and Development, please contact OD in the first instance. If they or the Frameworks are not able to meet your needs, please contact Jessica Mottershaw to discuss next steps.
How to buy: All vouchers must be purchased via the University’s central Procurement team.
Supplier ID:
Supplier name:
How to order: Please submit a purchase request via the purchasing portal, selecting “Yes” when asked if this is a purchase card request. Ensure you state if you require an “E-Voucher” or “Physical Voucher”. Please include the email address you want the E-Voucher sending to.
How to buy: Planon request through the Facilities Helpdesk
How to order: Planon request through Facilities Helpdesk
How to order: Maintenance stores. Visit them, call them, or message Jo Emmess on Teams.
How to buy: Planon request through Facilities Helpdesk